Chylinski Media

Creative Operations & Executive Assistant

Chylinski Media | Old Wethersfield, CT + Hybrid

We’re looking for a highly organized, proactive, and creative person to work closely with our Owner, Danielle Chylinski, across executive support, creative operations, content, and day-to-day business logistics. The goal is long term… end game 🤞

This is a high-trust, high-variety role for someone who enjoys being in the middle of things. You’ll help keep the business moving, support creative projects, and make sure the details behind the scenes don’t get lost.

If you’re someone who naturally thinks, “I can figure that out,” notices what needs to happen next, and genuinely enjoys making things easier and more organized, you’ll probably love this role.

Chylinski Media is a growing creative business built around PR, marketing, content, strategy, and helping businesses show up online as confidently as they do in person.

This role offers exposure to far more than traditional administrative work You’ll see the behind-the-scenes of running a creative business… from client work and content strategy to events, marketing, operations, partnerships, and the everyday decisions that come with building something from the ground up. Chylinski Media has alootttttt going on always, and is looking for that missing puzzle piece to help document the story online, support internally & everything in between.

You’ll have the opportunity to learn, take ownership, contribute ideas, and grow alongside the business.

This is not a “sit behind a desk and wait for instructions” role.

It’s a “come be part of what we’re building” role.

The personality fit matters! We care about doing excellent work, communicating professionally, being dependable, and following through. We also believe work can be creative, collaborative, funny, and genuinely enjoyable. You need to be comfortable with both sides of that.

ROLE

Executive & Business Support

  • Help keep Danielle organized, on schedule and focused on priorities
  • Coordinate calendars, meetings, deadlines and follow-ups
  • Help manage day-to-day business logistics and administrative needs
  • Research vendors, products, partnerships, and opportunities
  • Help keep projects moving and make sure important details don’t fall through

Creative & Content Operations

  • Assist with content shoots, behind-the-scenes production, and filming (for Danielle’s accounts & Chylinski Media’s accounts)
  • Brainstorm content concepts, trends, and more
  • Create and edit Canva graphics and visual assets
  • Support internal marketing initiatives
  • Use AI tools such as ChatGPT and Claude to improve workflows, organization, and efficiency

Office, Events & Client Support

  • Help maintain an organized, functional, and creative office environment
  • Support workshops, events, launches, and community activations
  • Assist with select client projects and internal initiatives
  • Coordinate local logistics, pickups, deliveries, and other time-sensitive needs
  • Jump in on special projects as the business grows

The common thread? You’ll be helping turn ideas into actual, finished things.

WHAT WE’RE LOOKING FOR

You’ll likely thrive in this role if you:

  • Are exceptionally organized and naturally proactive
  • Notice the little details
  • Can manage multiple priorities without becoming overwhelmed
  • Able to manage your calendar & know when you need to put your foot on the gas, or are able to take a step back & touch grass for a while
  • Are comfortable with a chatty team who likes to yap through their strong personalities
  • Communicate clearly and professionally
  • Have an eye for branding, aesthetics, and presentation
  • Are comfortable shifting between administrative, creative, and operational work
  • Have experience with Canva
  • Are comfortable using Chat GPT, Claude, or other AI platforms
  • Can work independently and use good judgment
  • Trust the output of your work
  • Are resourceful and comfortable figuring things out
  • Can pivot quickly when priorities change
  • Are interested in learning how a growing creative business actually operates
  • Want to grow with a company rather than simply clock in and out
  • Have experience in marketing, PR, communications, content, or business operations
  • Enjoy creating systems and making things more efficient
  • Have a creative eye and strong sense of what looks/feels “on brand”
  • Are comfortable being on camera or helping behind the camera
  • Love dogs (you’ll meet Ollie)
  • Know your way around the Greater Hartford area
  • Can appreciate a good coffee run
Success in this role isn’t about simply completing a checklist.

It’s about becoming someone Danielle & the Chylinski Media can trust to see what needs to happen and support to make it happen.

Over time, the goal is for you to become an essential part of the day-to-day rhythm of Chylinski Media… the person who knows where things are, what’s coming up, what still needs to happen, and how to help move an idea from “we should do this” to “it’s done.”

ADDITIONAL DETAILS

Flexible hours with a consistent rhythm developed together! Role duties would start with 1099 Contractor duties & must have personal equipment to fulfill role duties.

Reliable transportation required for local business-related travel and errands.

Ideal Candidate: Someone interested in building a long-term working relationship with Chylinski Media

This role requires a high level of discretion and professionalism, as the position may involve access to confidential business, client, and personal information.

If you love organization and creativity, can handle structure and spontaneity, and want to be part of a growing business where your work actually matters,
we’d love to hear from you.

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